Vendor Ghosted monitors receivables and drafts authentic, escalating follow-ups in your exact tone. Sent from your own email address—so overdue payments don't get ignored in portal spam folders.
Vendor Ghosted sits alongside your existing invoicing tools. Zero client onboarding, zero payment portals, and zero friction.
Sync directly with FreshBooks or Wave, forward any invoice email, or upload a PDF. Client details, balances, and due dates are detected automatically.
Sequences queue for the due date, +3, +7, and +14 days. Once an invoice is marked paid, all remaining follow-ups cancel instantly.
Learns from sample emails you send during setup so drafts match your vocabulary, sign-off style, and directness—not generic robot templates.
Emails dispatch from your personal address and thread directly under past conversation history. Clients see you, not automated billing software.
Review and approve drafts with one click from your notifications, or enable auto-send for trusted clients once you are confident in the cadence.
When friendly nudges go unanswered, trigger automated late-fee notices or formal collections letters formatted for legal records.
Automated notifications from billing platforms trigger instant mental filters. Direct, authentic inbox threading gets resolved.
| Feature | Accounting Apps (QuickBooks / FreshBooks / Wave) | Vendor Ghosted |
|---|---|---|
|
Sender Address
|
noreply@billingplatform.com Dispatched from shared transactional servers. Often routed to spam or promotions tabs. |
yourname@yourdomain.com Dispatched directly through your authenticated Google Workspace. Lands in the Primary inbox. |
|
Email Threading
|
Disjointed, standalone messages that break project context. | Threads naturally under your existing client conversations. |
|
Email Language
|
Rigid robotic templates that sound like automated software. | Personalized wording that matches your exact voice, escalating from friendly nudge to firm notice. |
|
Payment Friction
|
Forces clients through hosted payment portals and logins. | Zero friction. Clients remit payments however they normally do (wire, ACH, e-transfer, check). |
|
Escalation Options
|
Repeats identical soft reminder indefinitely. | Calculates late fees and produces formal collections PDFs when needed. |
Provide 2–3 sample emails from your sent items during setup. The engine matches your phrasing, greetings, and level of assertiveness.
You can approve every email with one click before it sends, or let them run on autopilot.
Hey Lisa,
Hope the week is going smoothly. Quick note regarding Invoice #0041 for the brand identity milestone, which was scheduled for the 3rd. Just wanted to bring this to the top of your inbox in case it slipped through the accounting shuffle.
Let me know if your team needs the invoice re-sent or if you need any additional documentation from my end.
Best regards,
Alex
Recover a single invoice and the service pays for years. Start free with no credit card required.
Set up in five minutes. Connect your Gmail, import your active invoices, and eliminate manual collection follow-ups.
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